Sourcing Stale-role reopener Check every role open longer than 30 days and hand you a fresh shortlist plus outreach drafts each morning.
Sourcing Lookalike shortlist refresh Weekly, re-run top-of-funnel search using your best hires as the seed profile.
Sourcing Passive-market sweep Scan for engineers at layoff-affected companies matching your open reqs.
+2 Sourcing Deep talent search on autopilot Pick a sourcing strategy from the brief, then search, evaluate, and refine in the background until the shortlist is strong.
Sourcing Warm-path finder For every shortlisted candidate, tell you which teammate has a 1st or 2nd-degree connection and can intro.
Sourcing JD to shortlist in one shot Drop a job description and get 10 must-have matches with match rationale before your next standup.
Sourcing GitHub & open-source scout Find maintainers, high-signal contributors and repo authors in the ecosystems you actually hire from.
Sourcing Conference attendee sourcing Turn a public speaker list, agenda or hashtag into a scored shortlist by the day the conference ends.
Sourcing Boomerang alumni tracker Watch your alumni network. When someone strong hits a life event, we reach out first.
Signals & intel Company news watch Ping you on funding rounds, layoffs, exec changes and RIFs at companies you care about.
Crunchbase +1 Signals & intel Funding-round hiring surge The day a company raises, tell you which of your candidates could get poached and who at that company we should call.
Crunchbase +1 Signals & intel Competitor hiring pulse Weekly digest of what your 5 named competitors just posted, closed or paused.
Signals & intel Team-in-motion alert Flag when 3+ people leave the same team inside 60 days. They're your next candidates.
Signals & intel Team map for any company Map the engineering team at a target company: who's there, where they came from, who left recently.
Signals & intel Talent landscape report Before you write a JD, get the market picture: depth, seniority, comp benchmarks, where people actually work.
Signals & intel Hirer report before you source Deep-dive on the hiring company so every search is calibrated to talent they can actually attract.
Crunchbase +1 Signals & intel Competitive hiring intel Weekly digest of who your competitors are hiring, freezing, and losing so you can move first.
Signals & intel Adjacent talent pools When the obvious pool is dry, surface adjacent industries and roles where the same skills live.
Hiring managers Feedback SLA enforcer Interview scheduled, no feedback after 4 days: I ping the manager. After 2 more days: I ping you directly in Slack.
Hiring managers Intake meeting → calibrated brief Sit in on the intake, extract must-haves, disqualifiers, calibration examples and post the brief to the role channel.
+1 Hiring managers Post-interview nudge Two days after every onsite I ask the hiring manager for structured feedback in the thread.
Hiring managers Debrief drafter Turn the Granola transcript into a hire/no-hire recommendation the panel can just react to.
Agencies & vendors Agency feedback digest Read Ashby reviews and Granola transcripts on agency-submitted candidates. Draft the weekly note to #agencies.
Agencies & vendors Submission quality scorecard Score every agency submission against the brief. Flag the repeat misses.
Agencies & vendors Vendor SLA tracker Chase agencies who missed their weekly submission commitment.
Pipeline hygiene Silent-candidate rescuer Anyone in pipeline with no touch in 10 days gets a fresh re-engagement draft.
Pipeline hygiene Ghosted-manager unsticker Any candidate waiting on a hiring manager >3 business days gets escalated by name.
Pipeline hygiene Stage-time watchdog Flag every candidate stuck in a stage longer than the role's median.
Pipeline hygiene Always-on talent pipeline Recurring search for the roles you hire repeatedly. Fresh, enriched batch in Slack on the cadence you set.
Pipeline hygiene Conversational ATS updates Move candidates, log notes, and update stages from Slack so the ATS never goes stale.
Pipeline hygiene One channel per role, one pipeline Spin up a dedicated Slack channel per role with its own brief, shortlist canvas, and pipeline state.
Pipeline hygiene GDPR retention sweep Delete or anonymise records past their retention window and log every action for audit.
Pipeline hygiene Duplicate profile merger Find duplicate candidate records across sources and prep a clean merge you approve in one click.
Interviews & feedback Granola → candidate view When a Granola transcript lands on a pipeline candidate, build a Notion profile view with full context and a feedback slot. Ping you when the manager writes back.
Interviews & feedback Panel prep pack Night before every interview, send each panelist their focus areas, the resume, and 3 questions to run.
Interviews & feedback Reference-check drafter Turn accepted-offer signal into 3 reference outreach drafts.
Interviews & feedback Interview notes into the ATS Pick up the interview transcript, extract structured notes, and log them against the candidate.
Interviews & feedback Interview feedback into the next search Turn what interviewers loved and hated into refined sourcing criteria for the next batch.
Interviews & feedback Cross-timezone interview scheduler Coordinate the panel + candidate across timezones. Send options, book the slot, add prep + join links.
+1 Outreach Reply-assessor Every candidate reply comes back to Slack with a read: hot, warm or needs nudge. Plus a draft next message.
Outreach Follow-up sequencer Send follow-up 2 and 3 for anyone who opened but didn't reply. You approve each.
Outreach Referral request drafter New hire hits day 30. I draft the referral ask to their old team.
Outreach Multi-touch outreach sequence Personalised sequence per candidate: send, track replies, run follow-ups, alert you when someone answers.
Outreach Reply triage in Slack Classify every reply as interested, not now, referral, or no, and draft the right response for you.
Outreach LinkedIn + email cadence Reach the passive candidate where they actually read: LinkedIn day 0, email day 2, follow up day 5.
Outreach Unified candidate inbox in Slack Every candidate reply across email and LinkedIn shows up in one Slack thread with full history.
Outreach Reply sentiment scorer Score every reply on interest + urgency + risk, so you can spend the day only on the hot ones.
Reporting Weekly hiring standup Every Monday: what moved, what's stuck, what needs you this week. Posted to your channel.
Reporting Hiring manager weekly update Draft the update each hiring manager owes their team, from ATS and interview data.
Reporting Offer-to-accept tracker Live view of every outstanding offer and who owes what next.
Reporting Live shortlist canvas A Slack Canvas per role with the live shortlist, always current, always pinned. No more forwarded sheets.
Reporting Enriched candidate sheet on demand Google Sheet with your columns: employer, match rationale, GitHub activity, years of experience, warm-path owner.
+2 Reporting Cross-search status every Friday One digest across every open search: sourced, contacted, replied, in-pipeline, and what's blocked.
Reporting Exec weekly hiring brief One page for the CEO: what closed, what's blocked, what will close in the next 2 weeks. No dashboards.
Reporting DEI funnel report Monthly stage-by-stage funnel with representation deltas. Just numbers, no narrative unless asked.
Reporting Source-of-hire attribution Every hire, tell me which source, agency, or habit actually delivered it and what it cost.
CRM & memory Conversation memory across every call Every candidate + hiring-manager call is captured, transcribed, and auto-linked to the right ATS record.
CRM & memory Candidate presentation on demand Turn a shortlist into a branded candidate presentation the HM can review async, with in-line comments.
CRM & memory Auto-enrich every new candidate Anyone added to the ATS gets enriched with contact info, GitHub, and role history the same minute.
Laidback Business development New-role alert on target accounts Named target account posts a role your team could win. You know within the hour.
Business development BD signal scout Funding, exec changes, product launches and RIFs in your ICP. One digest, per account, with a BD angle.
Crunchbase +1 Business development Warm-intro hunt for BD Target account, no warm path? I search our team + investors + alumni network for a way in.
Employer brand Glassdoor & RepVue reputation watch New review on Glassdoor or RepVue: I read it, cluster the themes, and draft the internal + external response.
Employer brand Candidate NPS after every close Hired or passed, every candidate gets a short NPS the day after the outcome. I log and roll it up.
Ops & compliance ATS field completeness sweep Weekly, list every record missing must-have fields (compensation, source, hiring manager). Draft the fix.
Ops & compliance Audit log export One click: export every action I took last quarter for legal, security or a SOC2 review.
CRM & memory Run the brief against everyone you know Before I touch the open market, I run the new brief against every person your firm has ever spoken to.
CRM & memory Silver medallist resurfacing Everyone who reached final stage and lost gets pulled back out when a matching role opens.
+1 CRM & memory Dormant record refresh Old records get quietly brought back to life with current role, seniority and contact details.
CRM & memory Placement anniversary check-in Every placed candidate gets a check-in on their anniversary, which is how the next brief finds you.
Business development Lapsed client reactivation Clients who stopped briefing you get a reason to come back, built from what changed at their company.
Pipeline hygiene CV inbox triage Every CV that lands in the inbox gets parsed, matched to live roles and filed without you opening it.
CRM & memory Untagged skill rediscovery I read the notes and CVs nobody tagged and find the people your filters were never going to return.
Sourcing Availability sweep A rolling check on your best candidates so you know who is actually available before the brief lands.
Ops & compliance CV formatting to your template Raw CVs come out branded, consistent and anonymised where you need it, in your agency template.
Google Docs Ops & compliance Submittal note drafting A written case for each candidate you submit, grounded in the brief and the notes from your call.
Google Docs Ops & compliance Compliance document chase Right-to-work, references and signed terms get chased until they land, without you doing the chasing.
Ops & compliance Timesheet chase Contractors get chased for timesheets so your invoicing does not slip a week.
Ops & compliance Start date to invoice trigger When a placement actually starts, I assemble the invoice pack so billing does not wait on you.
CRM & memory Call notes into the record Your calls turn into structured candidate and client records instead of dying in a notebook.
Employer brand Job ad drafting and posting prep One brief becomes a job ad written for candidates, sized for every board you post to.
Google Docs Pipeline hygiene Weekly desk clean-up Every Friday I clear the mess: stale records, wrong stages, orphaned candidates, missing owners.
Ops & compliance Client terms tracker I know which clients have signed terms, which expired, and which brief you should not work yet.
+1 Sourcing Brief to shortlist before lunch A new brief lands and a ranked, de-duplicated shortlist comes back the same morning.
Outreach First outreach wave on intake The moment the shortlist is approved, the first wave of messages is written and waiting.
Hiring managers Instant client acknowledgement A new brief gets a substantive reply within minutes, with your read on the market, not a holding email.
Sourcing Calibration against your last placement I rank this shortlist against the person the client actually hired last time, not against the job spec.
Interviews & feedback Same-day interview slots Interest turns into a booked slot the same day, before the candidate talks to another agency.
Signals & intel Submission race monitor On contingent roles I watch whether the seat is filling and tell you when the race is over.
Sourcing Live market and database in parallel One search runs across the open market and your own history at the same time, then merges the two.
Pipeline hygiene Chase everyone who went quiet Across every open role, anyone who stopped replying gets a follow-up that does not sound automated.
Reporting Cross-desk workload digest One morning message covering every role you own, what moved, what is stuck and what needs you today.
Pipeline hygiene Role stall alarm If a role has no forward movement for three days, I say so before the client notices first.
Interviews & feedback Interview confirmation pass Every interview in the next 48 hours gets confirmed with both sides so nobody wastes a slot.
Interviews & feedback No-show recovery A missed interview gets rescued within the hour instead of quietly killing the process.
Pipeline hygiene Offer stage nudge sequence Offers do not go cold on my watch. Both sides get chased on a rhythm until it is signed.
Reporting Candidate drop-off diagnosis When people keep dropping at the same stage, I tell you why instead of just showing you the number.
Business development Target account posting watch The moment a target account posts a role you can fill, you hear about it with an approach ready.
Business development Hiring manager move alert Your best client contact changes company. That is a new account, and you hear about it first.
Business development Funding trigger business development New funding usually means new headcount. I catch the round and put an approach in front of you.
Business development MPC marketing Your strongest available candidate gets marketed to the clients who would actually want them.
Business development Repeat role prompt Clients hire in patterns. I tell you when an account is due the same role again.
Signals & intel Territory account map A live map of every company in your patch: who they hire, who owns hiring, and where you have a way in.
Signals & intel Competitor agency displacement When an account's incumbent agency is struggling, that is your window, and I spot it.
Hiring managers Weekly client update per role Every client gets a written update on their role each week, whether or not there is good news.
Reporting Submission conversion by client Which clients convert your submissions and which waste them, with the number to prove it.
Reporting Fee forecast from the pipeline A weighted view of what your pipeline is actually worth this quarter, updated weekly.
Reporting End-of-week desk report The report your director asks for, written before they ask, from the actual system data.
Google Docs Reporting Post-placement satisfaction Thirty and ninety days after a start, I check in with both sides and catch problems before they cost the fee.
Outreach When a candidate replies, act A reply lands and the whole next step happens: classify, draft, schedule, log, all before you read it.
Pipeline hygiene When a stage changes, do the follow-through Move someone in the ATS and everything downstream happens without you touching another tool.
Hiring managers Before every meeting, a brief Fifteen minutes before a client or candidate call, everything you need lands in Slack.
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